Your privacy is our priority. Learn how we protect your data and respect your privacy rights
This Privacy Policy explains how ExcelToImage.com collects, uses, and protects your information. We are committed to maintaining the highest standards of data protection and privacy. If you have any questions about this policy, please contact us before using our service.
ExcelToImage.com is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Excel to image conversion service. We operate under a privacy-by-design approach, meaning we collect minimal data and prioritize your privacy at every step. Our service is designed to function without requiring personal information, user accounts, or tracking cookies. We believe that your data belongs to you, and we are merely custodians helping you convert your Excel files to images.
We collect minimal information necessary to provide our service effectively. • Files You Upload: We temporarily process Excel files (.xlsx, .xls, .ods, .csv) that you upload for conversion purposes only. These files are automatically deleted after processing. • Technical Information We may collect basic technical data including IP address, browser type, device information, and access timestamps for security and service optimization purposes. • Usage Analytics We collect anonymous usage statistics such as conversion counts, file sizes, and processing times to improve our service quality. • No Personal Information We do not collect names, email addresses, phone numbers, or any other personally identifiable information. • No Account Data Our service operates without user registration, so we don't store account information, passwords, or user profiles. • No Tracking Cookies We do not use tracking cookies, advertising cookies, or any persistent identifiers to track your behavior across websites.
Your information is used solely to provide and improve our Excel to image conversion service. • File Processing Uploaded Excel files are processed exclusively to generate image conversions as requested. No human review or analysis of file contents occurs. • Service Optimization Technical data helps us optimize server performance, identify technical issues, and improve conversion quality. • Security Monitoring We monitor for malicious activity, abuse prevention, and maintaining service integrity. • Legal Compliance We may use information to comply with applicable laws, regulations, and legal processes. • Service Communication In rare cases where service issues affect your conversion, we may use technical data to provide support. • Research and Development Anonymous, aggregated data may be used to develop new features and improve existing functionality. We never use your data for advertising, marketing to third parties, or any commercial purposes beyond providing our core service.
We maintain strict policies regarding information sharing and disclosure. • No Commercial Sharing We never sell, rent, or commercially share your information with third parties for marketing or advertising purposes. • Service Providers We may share technical data with trusted service providers (cloud hosting, security services) who assist in operating our service under strict confidentiality agreements. • Legal Requirements We may disclose information when required by law, court order, or government request, or to protect our rights and safety. • Business Transfers In the unlikely event of a merger, acquisition, or sale of assets, user data would be transferred under the same privacy protections. • Security Incidents We may share information with law enforcement or security experts in case of security breaches or malicious activity. • Consent We may share information with your explicit consent for specific purposes. • Anonymous Data We may share aggregated, anonymous statistics that cannot identify individual users for research or industry reporting purposes. All sharing is conducted with appropriate legal safeguards and data protection measures.
We implement comprehensive security measures to protect your information and files. • Encryption in Transit All data transmission uses industry-standard SSL/TLS encryption to protect information during upload and download. • Secure Processing Files are processed in isolated, secure environments with restricted access and monitoring. • Automatic Deletion All uploaded files and generated images are automatically deleted from our servers within 24 hours of processing. • Access Controls Strict access controls limit who can access systems and data, with regular access reviews and monitoring. • Infrastructure Security Our hosting infrastructure includes firewalls, intrusion detection, DDoS protection, and regular security updates. • Data Minimization We collect and retain only the minimum data necessary to provide our service effectively. • Regular Audits We conduct regular security audits and vulnerability assessments to identify and address potential risks. • Incident Response We maintain incident response procedures to quickly address any security issues that may arise. While we implement strong security measures, no system is completely secure, and we cannot guarantee absolute security.
We follow strict data retention policies to minimize data storage and protect your privacy. • File Deletion Uploaded Excel files are automatically deleted immediately after successful conversion, typically within minutes of processing completion. • Image Deletion Generated images are automatically deleted from our servers within 24 hours of creation, regardless of whether they were downloaded. • Technical Logs Basic technical logs (IP addresses, timestamps) are retained for up to 30 days for security and troubleshooting purposes, then automatically purged. • Analytics Data Anonymous usage statistics are retained indefinitely in aggregated form that cannot identify individual users. • Cache Data Temporary cache data used for performance optimization is automatically cleared within 24 hours. • Backup Systems Any backup systems follow the same deletion schedules as primary systems to ensure consistent data protection. • Legal Holds In rare cases where legal requirements mandate longer retention, we will retain only the minimum necessary data for the required period. • User Requests Users can request immediate deletion of their data by contacting us, though most data is already automatically deleted.
You have important rights regarding your privacy and data protection. • Right to Information You have the right to know what information we collect and how it's used, as detailed in this policy. • Right of Access You can request information about any data we may have about you, though we typically retain minimal data. • Right to Deletion You can request deletion of your data, though most data is automatically deleted within 24 hours. • Right to Rectification You can request correction of any inaccurate information we may have. • Right to Portability You can request a copy of your data in a portable format, where applicable. • Right to Object You can object to certain types of data processing, subject to legal and operational requirements. • Right to Restrict Processing You can request that we limit how we process your information in certain circumstances. • Right to Withdraw Consent Where processing is based on consent, you can withdraw that consent at any time. • Right to Lodge Complaints You can file complaints with relevant data protection authorities if you believe your rights have been violated. To exercise these rights, please contact us using the information provided at the end of this policy.
We work with select third-party services to provide our Excel conversion functionality while maintaining your privacy. • Cloud Infrastructure We use reputable cloud service providers for hosting and file processing, all operating under strict data protection agreements. • Security Services Third-party security services help protect against malicious activity and ensure service availability, with limited access to technical data only. • Payment Processing If we implement paid features in the future, payment processing would be handled by certified third-party processors who never receive your file data. • Content Delivery We may use content delivery networks (CDNs) to improve service performance, which may process technical connection data. • No Data Sharing Third-party services do not receive access to your uploaded files or personal information beyond what's necessary for their specific function. • Contractual Protections All third-party relationships include contractual obligations to protect your privacy and data security. • Regular Reviews We regularly review and audit our third-party relationships to ensure continued compliance with privacy standards. • Transparency We maintain transparency about which third-party services we use and their role in our service delivery.
We operate globally and may transfer data across international borders while maintaining strong privacy protections. • Legal Basis International transfers are conducted under appropriate legal frameworks such as adequacy decisions, standard contractual clauses, or other approved mechanisms. • Data Protection Standards We ensure that international transfers maintain the same level of data protection as required by applicable privacy laws. • Server Locations Our servers may be located in various countries, all selected for their strong data protection laws and infrastructure security. • Cross-Border Safeguards We implement additional safeguards for international transfers, including encryption, access controls, and contractual protections. • Regional Compliance We comply with regional privacy laws including GDPR (Europe), CCPA (California), and other applicable regulations regardless of where data is processed. • User Notification We provide transparency about where your data may be processed and the protections in place. • Ongoing Monitoring We continuously monitor international privacy law developments and adjust our practices accordingly. • User Rights Your privacy rights remain fully protected regardless of where your data is processed.
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. • Notification Process Significant changes will be communicated through prominent notices on our website at least 30 days before taking effect. • Version Control We maintain version history of our Privacy Policy with clear dates and change summaries for transparency. • Continued Use Continued use of our service after policy changes constitutes acceptance of the updated terms. • User Choice If changes significantly affect how we handle your data, we may seek additional consent or provide opt-out options. • Regular Reviews We conduct regular reviews of our privacy practices and update this policy as needed to maintain accuracy and compliance. • Legal Updates Changes may be made to comply with new privacy laws, regulations, or legal requirements. • Improvement Focus Policy updates often reflect improvements in our privacy practices and additional protections for users. • Contact Information Updated contact information and procedures will be reflected in policy changes as needed.
We welcome your questions, concerns, and feedback about our privacy practices. • Primary Contact: For all privacy-related inquiries, please email privacy@exceltoimage.com and provide details about your concern or request. • Response Time: We typically respond to privacy inquiries within 48 hours and strive to resolve issues within 7 business days. • Data Protection Officer: For complex privacy matters or formal complaints, you may contact our Data Protection Officer at support@exceltoimage.com. When you contact us, please provide relevant details and documentation to help us effectively address your inquiry. We maintain a record of privacy inquiries and follow up to ensure all concerns are satisfactorily addressed.
If you have any questions about our Privacy Policy, please feel free to contact us
We're committed to protecting your privacy with industry-leading practices
All data transfers are protected with industry-standard encryption
Files are automatically deleted within 24 hours of processing
We don't use tracking cookies or collect personal information
Full compliance with international privacy regulations
